> ## Documentation Index
> Fetch the complete documentation index at: https://docs.childcarecompliance.co.nz/llms.txt
> Use this file to discover all available pages before exploring further.

# Permissions

> How to control what each staff member can see and do in the app.

<Note>
  Only the Business Admin can grant or change permissions. Staff members (User role) cannot change their own access.
</Note>

## How permissions work

Access in Childcare Compliance NZ is granted in three steps, in order. Each step unlocks the next.

**Step 1 — Centre access**
Decide which centre or centres this person can see. A staff member with no centre access cannot see any data in the app.

**Step 2 — Module access**
For each centre you've granted, choose which modules this person can open (for example, Incidents but not Compliance Register). A staff member sees only the modules you tick here.

**Step 3 — Feature permissions**
For each module you've granted, set the level of access for each feature within that module — Full Access, Read Only, or No Access.

<Warning>
  You must complete each step before the next one takes effect. Granting module access without first saving centre access will have no effect. Granting feature permissions without first saving module access will have no effect.
</Warning>

## Where to do this

Go to **HR → Staff** and open the staff member's profile. Click the **Permissions** tab (last tab, after Documents).

## Permission levels explained

Every feature within a module has three possible levels:

| Level           | What the staff member can do                                 |
| --------------- | ------------------------------------------------------------ |
| **Full Access** | View, create, edit, and complete actions within this feature |
| **Read Only**   | View records but cannot create, edit, or take any action     |
| **No Access**   | The feature is hidden entirely — as if it doesn't exist      |

## Module feature reference

The table below shows every module, the features within it, and what each permission level controls.

### Compliance Register

| Feature            | Full Access                                                   | Read Only                       |
| ------------------ | ------------------------------------------------------------- | ------------------------------- |
| Licensing Criteria | View criteria, update evidence status, add corrective actions | View criteria and evidence only |
| Evidence           | Upload and manage evidence documents                          | View and download evidence only |

### Incident & Notification Hub

| Feature                  | Full Access                                                 | Read Only                  |
| ------------------------ | ----------------------------------------------------------- | -------------------------- |
| Incidents                | Record, update, and progress incidents through all 5 stages | View incident records only |
| Regulatory Notifications | Create and submit regulatory notifications                  | View notifications only    |

### Hazards & Premises

| Feature         | Full Access                      | Read Only                |
| --------------- | -------------------------------- | ------------------------ |
| Hazard Register | Add, update, and resolve hazards | View hazard records only |
| Daily Checks    | Complete daily premises checks   | View check history only  |
| Premises        | Manage premises records          | View premises only       |

### Emergency Management

| Feature                 | Full Access                          | Read Only                  |
| ----------------------- | ------------------------------------ | -------------------------- |
| Fire Evacuation Schemes | Create and update evacuation schemes | View schemes only          |
| Fire Trial Reports      | Record trial evacuation reports      | View reports only          |
| FENZ Correspondence     | Log FENZ correspondence              | View correspondence only   |
| Drills                  | Record and manage drills             | View drill records only    |
| Emergency Plans         | Create and update emergency plans    | View plans only            |
| Emergency Supplies      | Manage supply records                | View supplies only         |
| Corrective Actions      | Add and resolve corrective actions   | View actions only          |
| Training Records        | Record training against this module  | View training records only |

### Fire Evacuation

| Feature             | Full Access                             | Read Only                  |
| ------------------- | --------------------------------------- | -------------------------- |
| Evacuation Schemes  | Create and update evacuation schemes    | View schemes only          |
| Trial Reports       | Record trial evacuation reports         | View reports only          |
| FENZ Correspondence | Log FENZ correspondence                 | View correspondence only   |
| Training Records    | Record training against fire evacuation | View training records only |

### Maintenance Log

| Feature               | Full Access                                   | Read Only                 |
| --------------------- | --------------------------------------------- | ------------------------- |
| Reactive Maintenance  | Log and update reactive maintenance requests  | View requests only        |
| Scheduled Maintenance | Create and manage scheduled maintenance tasks | View scheduled tasks only |

### Evidence Vault

| Feature   | Full Access                       | Read Only                        |
| --------- | --------------------------------- | -------------------------------- |
| Documents | Upload, tag, and manage documents | View and download documents only |

### Audit & Corrective Action

| Feature            | Full Access                                    | Read Only               |
| ------------------ | ---------------------------------------------- | ----------------------- |
| Self-Audit         | Complete self-audit assessments                | View audit results only |
| Corrective Actions | Add and resolve corrective actions from audits | View actions only       |

### Multi-Site Dashboard

The Multi-Site Dashboard is a read-only aggregation view across all centres. It has no discrete feature permissions — granting module access gives the staff member the full view automatically. It appears only for businesses with two or more centres.

***

## Removing access

To remove a staff member's access to a centre or module, uncheck the relevant box on the Permissions tab and save. You will be asked to confirm before any access is removed.

<Warning>
  Removing centre access also removes all module and feature permissions for that centre immediately. This cannot be undone — you will need to re-grant access manually if needed.
</Warning>