Not all modules may be enabled for your account. Contact your administrator or support@childcarecompliance.co.nz if you need access to a module that isn’t visible in your sidebar.
Your Dashboard
The dashboard is the first thing you see when you log in. It gives you a live snapshot of your centre’s compliance status — open incidents, staff with expiring vetting, overdue drills, upcoming policy reviews, and more. Everything that needs your attention surfaces here so nothing falls through the cracks.Day to Day
Incidents
Record and manage incidents involving children, staff, and visitors. Each incident moves through a five-stage workflow — Log → Assess → Assign → Resolve → Close — with prompts at each stage to capture the right information. The Incidents module also handles regulatory notifications. If an incident is notifiable to the Ministry of Education, WorkSafe, Oranga Tamariki, or another body, you can record each notification directly against the incident, with due-by dates and overdue alerts on the dashboard. Find it: Day to Day → IncidentsHazards & Premises
Manage the physical hazards at your centre with a standing hazard register. Each hazard has an initial and residual risk rating (Red / Amber / Green), control measures, an owner, and a review due date. The Premises module lets you define the locations at your centre — classrooms, outdoor areas, entrances — and link hazards to specific locations. You can also set up daily hazard check templates so staff can complete a quick walkthrough each day and flag anything that needs attention. Find it: Day to Day → Hazards & PremisesEmergency & Drills
Record your emergency drills and manage your emergency preparedness documentation. The module covers:- Drills — log each drill with date, type, outcome, evacuation time, and any deficiencies found. Deficiencies are tracked through to resolution.
- Evacuation Scheme — upload your current evacuation scheme and track its review date.
- Emergency Plans — manage plans for fire, earthquake, flood, lockdown, and medical emergencies.
- Supplies — maintain your emergency supplies checklist and record when items were last checked.
Fire Evacuation
A dedicated module for your fire evacuation records. Log each evacuation drill, track your evacuation scheme, and manage your fire evacuation refresher training for staff. Find it: Day to Day → Fire EvacuationMaintenance Log
Log and track maintenance requests across your centre. Maintenance items can be linked to hazards so you can track the full chain from identified risk through to resolution. Find it: Day to Day → Maintenance LogCompliance Monitoring
Compliance Register
Your central compliance tracking tool. The register maps all 80+ April 2026 licensing criteria, lets you record your compliance status for each one, link evidence, assign owners, and set review dates. The ERO readiness score at the top of the register gives you a live percentage of how many criteria you have covered — so you always know where you stand. Find it: Compliance Monitoring → Compliance RegisterCentre Policies
Manage your centre’s policy library. Adopt from 64 pre-written policy templates mapped to the April 2026 licensing criteria, or create your own policies from scratch. Key features:- Adopt from template — customise and publish a pre-written policy in minutes
- Staff acknowledgements — collect digital acknowledgements from staff that they have read and understood each policy
- Review cycles — set review dates and get alerts when policies are due for review
Evidence Vault
A central document store for your compliance evidence. Upload files, link them to licensing criteria in the Compliance Register, and track expiry dates. The vault alerts you when documents are approaching expiry so your evidence stays current. Find it: Compliance Monitoring → Evidence VaultERO Audit Prep
When an ERO review is approaching, enable ERO Visit Mode. This gives you a focused view of your compliance readiness, lets you generate an evidence pack, and helps you walk into your review with confidence. Find it: Compliance Monitoring → ERO Audit PrepHuman Resources
Staff
The HR module is where you manage your team’s compliance records. Each staff member has a profile with dedicated tabs for:- Compliance — police vetting records, teacher registration, and visa/work rights — all with history tracking and expiry alerts
- Qualifications — first aid certificates and other qualifications
- Training — induction and refresher training records
- Pay Parity — qualification group, salary scale, review history, and RS7 attestation
- Documents — staff documents stored securely