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Your centre needs a written plan for each type of emergency you may face. The Emergency Plans section holds one plan per emergency type, tracks its review status, and stores the plan document so it’s always accessible.

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Standard emergency types

The module includes plans for the following emergency types:
  • 🔥 Fire
  • 🌍 Earthquake
  • 🌊 Flood
  • 🔒 Lockdown
  • 🏥 Medical Emergency
Each type has its own plan record. You can’t add or remove types — if you need to record something outside these categories, use the notes field on the closest applicable plan.

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What each plan records

  • Status — Current, Due for Review, or Overdue (calculated automatically from the review due date)
  • Last reviewed date
  • Review due date
  • Owner — the staff member responsible for keeping this plan current
  • Plan document — upload a PDF or Word document of the actual plan
A plan is marked as Due for Review when its review due date is within 30 days. It becomes Overdue once that date has passed.

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Updating a plan

Open the plan from the Emergency Plans tab and click Edit. Update the review date, owner, or any other details, then save. If you’ve updated the plan document itself, upload the new version — it replaces the previous one. When a plan is reviewed and updated, set the Last reviewed date to today and push the Review due date forward. This resets the status to Current and clears any overdue flag on the dashboard.

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The evacuation scheme

Your fire evacuation scheme is separate from the emergency plans list — it has its own section in the module because it carries additional details specific to NZ Fire and Emergency approval. The scheme record captures:
  • Approval date — when NZ Fire and Emergency approved the scheme
  • Review due date — when the scheme next needs to be reviewed and reapproved
  • Status — Current, Due for Review, or Expired (calculated from the review due date)
  • Scheme document — the approved scheme itself
The fire evacuation procedure used during drills is managed separately in the Fire Evacuation module. The evacuation scheme here is the approved building scheme document — not the drill procedure.

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Dashboard status

The Emergency Plans and Evacuation Scheme sections each contribute to the module dashboard. Any plan that is overdue for review, or a scheme that has expired, will show as red on the dashboard until it’s updated.