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The Premises Checklist is a configurable daily walkthrough tool for your centre. Your team works through a set of items each day, marking each one as a pass or fail. It’s a simple, consistent way to catch hazards early — and any failed item can be escalated straight into your hazard register.

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Who can do what

Compliance users set up and manage the checklist template. Any staff member with access to the Hazard & Premises module can complete a daily check — you don’t need compliance access to do the walkthrough.

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Setting up your template

Before your team can complete daily checks, a compliance user needs to configure the template. Go to the Daily Checks tab in the Hazard & Premises module and open the template settings. For each item on your checklist, you can set:
  • Label — what the item is checking (e.g. “Outdoor gate latches secure”, “No trip hazards in main room”)
  • Premises location — optionally link the item to a specific area of your centre
Items can be reordered and activated or deactivated at any time. Only active items appear when staff complete a check.
There’s one active template per centre. If your centre has multiple distinct areas, use the premises location field on each item to organise the checklist rather than creating multiple templates.

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Completing a daily check

From the Daily Checks tab, click Start Check to begin. The active template loads with all items listed. For each item:
  • Mark it Pass or Fail
  • Add optional notes — particularly useful if something needs follow-up even if it passes
Once all items are marked, add any overall notes for the check, then click Submit. This creates a dated record of the check, logged against your name.

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When an item fails

If an item is marked as fail, you have the option to promote it to a hazard in the standing register. This pre-fills the hazard title and premises location from the check item so you don’t have to re-enter the details. A compliance user can then complete the full hazard record — adding control measures, risk ratings, and an owner. The link between the daily check finding and the resulting hazard is recorded automatically, so the trail is clear.

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Check history

Past daily check records are listed in the Daily Checks tab with the date, who completed the check, and a summary of how many items passed and failed. You can open any past record to see the full item-by-item results and notes. The dashboard flags if no daily check has been recorded today, so it’s easy to see at a glance whether the walkthrough has been done.