Overview

The Hazard & Premises module gives your centre a living record of known risks and a structured process for identifying new ones through daily checks. It connects directly to the Incident and Maintenance modules — a hazard can raise an incident, and a hazard or incident can raise a maintenance request.

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Two core concepts

The module is built around two related ideas: The standing hazard register — a list of known, ongoing hazards at your centre. Each hazard has a risk rating, control measures recorded against it, and a residual risk rating after controls are applied. The register is managed by compliance users and stays current as hazards are resolved or new ones are identified. Daily hazard checks — a configurable checklist your team walks through each day. Any staff member with module access can complete a daily check. Failed items can be promoted directly into the standing hazard register.

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Premises locations

Before setting up hazards or daily check templates, you can define the premises locations at your centre — rooms, outdoor areas, facilities, or any other named spaces. Locations are used as a reference point when logging hazards and building daily check templates, so records are tied to a specific part of the centre. Premises locations are managed by compliance users from the Premises section of the module.

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The hazard register

The hazard register lists all known hazards at your centre with colour-coded risk badges so the overall picture is clear at a glance. Each hazard record captures:

• Title and description — what the hazard is and where it exists
• Premises location — which part of the centre it relates to
• Initial risk rating — Red, Amber, or Green before any controls are applied
• Control measures — actions taken to eliminate, minimise, or isolate the hazard
• Residual risk rating — the remaining risk level after controls are in place
• Owner — the staff member responsible for managing this hazard
• Review due date — when the hazard should next be reviewed
• Status — Active, Under Review, or Resolved

You can filter the register by risk rating, status, and premises location.

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Risk ratings

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Control measures

Controls are recorded using the hierarchy of control:

• Eliminate — remove the hazard entirely
• Minimise — reduce the likelihood or impact
• Isolate — separate the hazard from people

The residual RAG reflects the risk that remains after your chosen controls are applied.

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Raising an incident from a hazard

If a hazard results in an incident, you can raise an incident record directly from the hazard detail view. This pre-fills relevant details from the hazard and creates a two-way link — the hazard record shows the incident it triggered, and the incident record references its source hazard.

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Daily hazard checks

Daily checks give your team a structured way to identify hazards during routine walkthroughs.

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Setting up a template

Compliance users create and manage the daily check template for each centre. A template is a list of items — each with a label and optionally tied to a premises location. You can add, reorder, and activate or deactivate items as your centre’s needs change.

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Completing a daily check

Any staff member with module access can complete a daily check. Select the active template, work through each item, and mark it as Pass or Fail with optional notes. Add any overall notes, then submit — this creates a dated record of the check.

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Promoting a failed item to a hazard

If a daily check item fails, you can promote it directly into the standing hazard register. The hazard is pre-filled from the check item details, and the link between the check finding and the resulting hazard is recorded.

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Check history

Past daily check records are listed with the date, who completed the check, and a pass/fail summary. This history is available for compliance review and ERO preparation.

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Dashboard

The dashboard shows a summary card for the Hazard & Premises module, including a count of open hazards by risk rating and an alert if no daily check has been recorded today.