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When you identify a risk at your centre — whether spotted during a daily check, raised from an incident, or noticed during routine operations — you can log it directly in the hazard register. Logged hazards stay visible until they’re resolved, so nothing gets forgotten.

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Who can log a hazard

Compliance users can add hazards to the standing register directly. Any staff member can flag a hazard through the daily check process — if a daily check item fails, it can be promoted into the register by a compliance user.

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Adding a hazard

From the Hazard & Premises module, go to the Hazard Register tab and click Add Hazard. Fill in the following details: Title — a short, clear description of the hazard (e.g. “Loose paving near the sandpit”). Description — more detail about the nature and location of the hazard, and any relevant context. Premises location — select the part of your centre the hazard relates to. Locations are set up in the Premises section of the module. Initial risk rating — your assessment of the risk before any controls are applied: Red (high), Amber (moderate), or Green (low). Control measures — record what actions have been or will be taken to address the hazard, using the hierarchy of control:
  • Eliminate — remove the hazard entirely
  • Minimise — reduce the likelihood or severity
  • Isolate — separate the hazard from people
Residual risk rating — the risk level that remains after your controls are applied. Owner — assign the hazard to the staff member responsible for managing it. Review due date — set a date for the hazard to be reviewed again. Click Save to add the hazard to the register.

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Promoting a daily check finding

If a daily check item was marked as a fail, you can promote it to a standing hazard from the check record. The hazard form pre-fills the title and premises location from the check item — review and complete the remaining fields, then save. The link between the check finding and the resulting hazard is recorded automatically.

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After logging

The hazard appears in the register with its initial and residual risk ratings displayed as colour-coded badges. It stays active until a compliance user marks it as Resolved. You can update any field on a hazard at any time — for example, to record new control measures, change the owner, or adjust the residual rating after an action has been completed.

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Linking to an incident or maintenance request

If the hazard results in an incident, you can raise one directly from the hazard detail view. See Hazards & Premises for more on how the Hazard → Incident link works. If the hazard requires a maintenance job, you can raise a maintenance request from the same view, which creates a link through to the Maintenance Log.