Review Cycles

Every policy should be reviewed regularly to make sure it reflects current practice, regulation, and Ministry guidance. The Centre Policies module tracks review dates for each policy and flags anything that’s coming due or overdue.

​

Setting a review cycle

Each policy has two review fields:

• Review frequency — how often the policy should be reviewed (e.g. annually, every two years, every three years)
• Next review date — the date the policy is next due for review

These are set when the policy is created and updated each time a review is completed.

​

Review status indicators

The policy list uses colour-coded indicators to flag review status:

• 🟡 Amber — the policy is due for review within the next 30 days
• 🔴 Red — the policy review date has passed and it hasn’t been reviewed

The summary row at the top of the Centre Policies page shows your total counts of policies due for review this month and policies overdue, so you can see your overall position at a glance.

​

Completing a review

When you review a policy, open it and make any necessary updates in the editor. On save, set the Next review date forward to the next due date based on your review frequency. If no changes are needed, open the policy, note in the change note field that the policy was reviewed with no changes, and update the next review date. This records that a review took place even if the content didn’t change.

​

What to check during a review

When reviewing a policy, consider:

• Does the policy still reflect how your centre actually operates?
• Have there been any changes to the April 2026 licensing criteria that affect this policy?
• Has the CCNZ team updated the source template? (A blue banner will appear if so)
• Do the procedures, role references, and contact details still apply?
• Does the policy need to be re-acknowledged by staff following changes?

​

Template updates and reviews

If the CCNZ team updates a template your policy was adopted from, the blue update banner is a prompt to review that policy — even if the scheduled review date isn’t due yet. Regulation changes or Ministry guidance updates may make an out-of-cycle review appropriate.