Sending the application link
When you create a candidate record, the first step is sending them their application link. From the candidate’s Overview tab, click Send Introduction Email. This sends a branded email to the candidate with a unique link to their application form and a link to resend it if needed. The email asks the candidate to provide as much detail as possible, explaining that a full timeline of their work, study, and immigration history is needed as part of the pre-employment risk assessment process.What the form collects
The application form covers the following sections: Personal details — full name, preferred name, email, phone, current location. Teacher registration — whether the candidate is a registered teacher, their registration number, and expiry date. Qualifications — a repeating section for each qualification: name, institution, and year completed. First aid certificate — whether they hold a current certificate, provider, course name, and expiry date. Employment history — a repeating section for each previous role, including employer, position, dates, reason for leaving, and referee details. Referees listed here are pre-filled into the Reference Check tab when you start checking references. Teaching qualifications & registration — additional fields for NZ ECE-specific qualification and service hour information (shown only if your centre participates in the pay parity scheme). Visa / immigration — work rights status, visa type, and expiry date. Police vetting — acknowledgement that police vetting will be required. Consent & declaration — the candidate signs off on the information they’ve provided.How the form works
The form auto-saves as the candidate works through it — if they close the browser and return later, their progress is preserved. Once they submit, the form is locked to read-only and their status advances to Applied. All submitted data appears in the Application tab on their candidate record.The application link is unique to each candidate. If a candidate loses their link, you can resend it from the Overview tab using the Resend Application Link button.