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The Employment Status section on the Details tab tracks how a staff member’s employment type has changed over time. Like address history, each status change is recorded as a new entry — previous statuses are kept on record and never overwritten.

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Recording an employment status

From the staff profile Details tab, scroll to the Employment Status section. The current status is shown as a badge at the top. To record a new status, select from:
  • Fixed Term Employee
  • Permanent Employee
  • Reliever
  • Paid Parental Leave
  • Unpaid Parental Leave
  • Former Employee
Set the Effective From date — this can be a past date if you’re recording a status change retrospectively. Add an optional note for any relevant context. Click Save Employment Status. The new status becomes current and the previous status moves into the history table.

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Employment status history

All past statuses are listed in the history table with the effective date, any notes, who recorded the change, and when. History is permanent — entries cannot be edited or deleted. Recording employment status accurately is useful for compliance reporting and for understanding your staffing picture over time, particularly for pay parity purposes.