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All staff members must be legally entitled to work in New Zealand. The Visa & Work Rights section on the Compliance tab records their work rights status and tracks any visa expiry dates, with a full history of every update.

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Recording visa and work rights

From the staff profile Compliance tab, scroll to the Visa / Work Rights section. Fill in:
  • Entitled to work in NZ — Yes or No
  • Visa type (if applicable):
    • NZ Citizen
    • NZ Permanent Resident
    • Work Visa
    • Other
  • Visa expiry date — required for work visas; not needed for NZ citizens and permanent residents
Click Save. A new entry is added to the history, and the status badge updates automatically.

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Work rights status

The status badge is calculated from the visa expiry date (where applicable): NZ citizens and permanent residents show as Current without an expiry date.

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Visa and work rights history

Every time visa or work rights details are saved, a new row is added to the Visa / Work Rights History table below the form. The history shows:
  • Entitlement status
  • Visa type
  • Visa expiry date
  • Status badge
  • Who recorded it and when
History is permanent — entries cannot be edited or deleted. This gives you an auditable record of work rights status over time, which is important for both compliance and employment law purposes.

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Staff from overseas

For staff on work visas, keep the expiry date up to date as their visa is renewed. When a new visa is granted, save the updated details — the new record becomes current and the previous one moves to history.