Creating a Vacancy

Every candidate in the system must be linked to a vacancy, so the first step in any recruitment process is creating a vacancy for the role you’re hiring for.

​

Adding a vacancy

From the Vacancies page, click Add Vacancy. Role title — choose from the standard ECE role presets or enter a custom title:

• Head Teacher
• Senior Teacher
• Teacher
• Reliever
• Teacher Aide
• Administrator
• Cook
• Cleaner
• Centre Manager
• Other (enter your own title)

Centre — select which centre the role is for. Notes — optional internal notes about the vacancy, such as the reason it’s open, hours, or any specific requirements. These are internal only and never visible to candidates. Click Save to create the vacancy. It opens as Open by default.

​

After creating

The vacancy appears in your Vacancies list and is ready for candidates to be linked to it. You can now add candidates directly or send application links to prospective candidates — see the Candidates section for next steps.

​

Updating a vacancy

Open any vacancy from the list to view its details and candidate pipeline. You can update the notes at any time from the vacancy detail page. To close a vacancy once recruitment is complete, use the status toggle on the vacancy detail page to switch it from Open to Closed.